e-tool Training at CST
 |
| Batch-1; With President of CST and Chief of CDB |
After having dealt with the Evaluation of Bids (Civil Works) of MHPA, some doubts and queries usually struck me with a handful of hesitation as to how to go about. Although there were someone whom I can consult but thought why not I attend the refresher course that will help me to boost my career and that will pave my road ahead.
The nomination for the refresher course on e-tool and the briefing of Procurement Rules and Regulations - 2019 (PRR - 2019) was sought by the Construction Development Board, whereby, two focal persons from each agency were asked to register with CDB latest by 15th October 2019 along with the nomination letter. Put up the Note Sheet to Chief and forwarded it to Sr. PO for further needful action. The P & A Division has put it to JMDs' office and luckily JMD has moved it, seeking a nomination from C & P Divison. The same has been put up to D(F) for financial concurrence but unfortunately, it was sent back with the remarks that we need to close the project and the training will not be entertained.
Requested Sr. PO to issue a nomination letter without TA/DA. Denied my request with a notion, if they issue, it will become official. The deadline for the registration was due and I did my registration online with the Note Sheet (that was forwarded to DF). Luckily it got it accounted by CDB and was declared my participation on 21-22nd October 2019 at CST.
It was on 19th October when I informed my EIC that my registration for e-tool got registred even though the Note was not approved by D(F) and I am attending it on 21-22. Fortunately, my EIC was on that day at PHPA to discuss some issues with D(F). I foresee, he might have insisted D(F) to concur it and he did concurred the Note.
So, here I am with the Report (Training Report) submitted to the higher authority on this day (28.10.2019).
TRAINING
REPORT FROM 21ST TO 22ND OCTOBER, 2019
Name
of the Training: Training
on e-tools and CiNET
Organizer: Construction
Development Board and College of Science and Technology
Resource Person: CDB
Approved Note Sheet: 43/MHPA/C&P/2019/502 dated 2nd
October 2019
Nomination Letter: MHPA/Trongsa/PER-6/D-809 dated 21st
October 2019
Day-1 (21.10.2019)
9:00
– 10:45 AM Procurement
Reforms
·
Domestic Preference:
ü Preference
given to the bid offering goods of Bhutanese origin shall not exceed five
percent (10%) (5 % existing).
ü Similarly,
in case of works when tender from foreign bidders are invited a ten percent
(10%) margin of preference may be given to the National bidders (5% existing).
·
The procuring agency shall maintain lists
of spouse and dependents (father, mother, brother, sister, and own children) of
their employees engaged in formal and informal business to verify conflict of
interest during the procurement process.
·
The HOPA shall review and approve annual
procurement plans and any revisions thereof in order to ensure it supports the
objectives and operations of the procuring agency.
·
The HOPA shall review and approve bidding
documents to ensure that it has been prepared and issued in accordance with
this procurement rules and regulations.
·
The HOPA shall ensure wherever necessary
that an appropriate opening committee has been constituted chaired by one
member of the Tender Committee.
·
Gewog Tender Committee Threshold Limits :
ü Up
to Nu. 3 (three) million in the case of goods;
ü Up
to Nu.5 (five) million in the case of works.
·
Thromde Tender committee Threshold Limits:
ü Up
to Nu.20 (twenty) million in the case of goods;
ü Up
to Nu.50 (fifty) million in the case of works.
·
SBDs Threshold:
ü Small
Contractor: up to 5 million
ü Large
and Medium: Above 5 million
·
If the Procuring Agency decides to accept
the abnormally low bid after considering the detailed price analysis, the
Procuring Agency shall increase the performance security from ten percent (10%)
up to a maximum of 30% of the initial contract price; or
·
Alternatively, the procuring agency may
ask the successful bidder to deposit the difference between departmental
estimate and contract amount in the form of cash warrant in addition to 10%
performance security. However, the total performance security amount shall be
limited to a maximum of 30% of the initial contract price.
·
Bid Capacity carried 25 points (10 points
existing)
·
Credit Line carries 5 points (20 points
existing)
·
Minimum Technical score for the bidders to
qualify for the Stage-II evaluation is 70 (existing 60 points).
10:45 – 11:15 AM: Tea Break
11:15 – 11:30 AM: Introduction to e-tool
·
Launched on 1st May 2011.
·
It is developed based on New Point Based
System.
·
Is for selecting and awarding the work to
the contractor most suited to perform a given construction work.
·
The system has been designed to evaluate the contractor on a combination of technical and financial parameters.
·
Eligible bid amount (million Nu.)
ü > 15.0 m for Large Contractor
ü >
5.0 - 15.0 m for Medium Contractor
ü ≤
5.0 m for Small Contractor
·
Maximum number of contracts at a time:
ü 5 for Large Contractor
ü 4 for Medium Contractor
ü 2
for Small Contractor
·
1st Stage: Bidder
Qualification:
ü Capability:
70
ü Capacity:
30
ü A
bidder needs to obtain a score of at least 70 / 100 in Stage-I.
ü Parameters:
1. Similar
work experience: 10 pts.
2. Adequate
Equipment: 25 pts.
3. Skilled
Manpower: 25 pts.
4. APS:
10 pts
5. Bid
Capacity: 25 pts.
6. Credit
Line available: 5 pts.
·
2nd Stage: Bid Evaluation:
ü Status
(Incorporated, JV, proprietorship): 40 pts.
ü Employment
of Bhutanese: 60 pts.
§ Price
preference – Financial score:
90 x 
) + 10% of price
preference score of x
) + 10% of price
preference score of x
·
The contractor getting the highest overall
price preference-financial score is awarded the work.
11:30 – 12:15 PM: Lesson 1 – Upload Tender & Practice
Session
·
Dummy User Name and Password were provided
to the participants for the practice.
·
Uploaded the Tender for the Large, Medium
and Small Contractor.
ü Description
of the Work
ü Value
of the Work
ü Type
of the Work
ü Tender
selling Time and Opening Date
ü Contact
Person and Details
12:15 – 1:00 PM: Lesson 2 – Setting Criteria for Large
& Medium class on e-tool and Practice session
ü Setting
criteria for Skilled Manpower
§ Personnel
position of Tier-I importance: 50 pts.
§ Personnel
position of Tier-I importance: 30 pts.
§ Personnel
position of Tier-I importance: 20 pts.
ü Setting
criteria for Adequate Manpower
§ Tier
– I: 50 pts.
§ Tier
– II: 30 pts.
§ Tier
– III: 20 pts.
·
Actual
allocation of points should be based on the procuring agency’s
requirement and nature of the project.
·
Total
marks out of 100 to be scaled down to 25.
1:00 – 2:00 PM: Lunch
Break
2:00 – 3:30 PM: Evaluation
for Large & Medium class and Practice session
·
Tender evaluation is done by setting the
Tender committee
·
Evaluation based on the set criteria
3:30 – 4:00 PM: Tea
Break
4:00 – 5:00 PM:
Lesson 3 – Evaluation of
Large & Medium class & Practice Session: Contd:-
Day-2 (22.10.2019)
9:00
– 10:00 AM: Revision (Lesson 1 – 2
– 3)
·
Clearing of doubts
·
Question & Answer session
·
Sharing of Experience
10:00 – 10:45 AM: Lesson 4 – Evaluation for Small Contractors
(Repeat Lesson 1)
·
Uploading Tender
·
Setting Criteria
·
Forming Tender committee
·
Evaluation
10:45 – 11:15 AM: Tea Break
11:15 – 11:30 AM: Evaluation and Award for Small Contractors
·
Evaluation based on set criteria
·
Creating Reports on e-tool
·
Letter of Intent
·
Letter of Acceptance
11:30 – 12:15 PM: Lesson 6 – Checking Reports in e-tool
·
Checking the HR of Contractor if they are
engaged in other projects
·
Checking the Equipment submitted whether
they are engaged
12:15 – 1:00 PM: CiNET
·
Awarding APS to the contractor
ü On
time completion (30%)
ü Quality
of work (70%)
·
Updating the list of HR and Equipment on
CiNET
1:00 – 2:00 PM: Lunch Break
2:00 – 3:30 PM: Lesson 8 –Hands-on CiNET
·
Revision on CiNET
·
Practice session for the HR and Manpower
engagement
·
Suggestion
·
Question
Answer session
3:30 – 5:00PM: Closing and Certificate Distribution
·
Graced by President of CST
·
Certificate Distribution
·
Photo Session
·
Tea for Closing Session
Submitted by:
Chenga
Penjor
AEE,
C&P, MHPA
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